Except as otherwise provided by law, student education records mean those records recorded in any medium that are directly related to a student and are maintained by the School. Such records, as defined by law, may include, but are not limited to:
- personal and family data
- evaluation and test data
- medical and/or psychological records
- all records of school achievement, progress reports, and portfolios
- records of conferences with students and/or parents
- copies of correspondence concerning a student
- photographs/video records of a student
- discipline records
- other information or data that may be useful in working with a student and/or required by law
Confidential Student Records
Confidential student records include but are not limited to personal records, psychological treatment records, law enforcement records, and juvenile court records. These records must be kept in a locked, fireproof file. The Administration will determine who can access these records.
Parent Review of Education Records
Parents shall have the right to inspect and review any education record relating to their minor child. That right shall include the right to a response to reasonable requests for explanations and interpretations and the right to have a representative inspect and review the records of their exceptional child. Both parents shall be presumed to have these rights unless the School has been advised that the parent(s) does not have that right under applicable state laws governing such matters as custody, separation, and divorce. The student shall acquire the sole right to review or grant review and/or inspection of such education records at age 18 or upon entrance into an institution of postsecondary education unless the school has been notified of a court order establishing the full guardianship or limited guardianship for educational services. Requests to review and inspect education records shall be addressed to the Administration. The request shall be granted within a reasonable period of time not to exceed 45 calendar days and before any meeting concerning the identification, evaluation, or placement of an exceptional child. If any record contains information on more than one student, the parent(s) may inspect and review only information relating to his/her child.
Hearings
Parents or eligible students may request a hearing to challenge information in the education records to ensure that it is not inaccurate, misleading, or otherwise in violation of the student’s privacy rights. The request must be addressed in writing to the Administration.
Disclosure
Disclosure will be made to the following individual(s) or under the following conditions without written consent:
- Parent(s) of the child
- School officials
- Officials of another school, school system, or institution of postsecondary education where the student seeks or intends to enroll or is already enrolled
- Personally identifiable student information may be released to those other than employees who are designated by the Administration in connection with audit, evaluation, enforcement, or compliance activities regarding Federal or State programs. Such designation must be executed in writing with the authorized representative and specify information as required by 34 CFR Part 99.35
- Organizations conducting studies for or on behalf of the school as authorized by law
- Accrediting organizations in order to carry out their functions
- Appropriate parties in health and safety emergencies
- In connection with a student’s application for or receipt of financial aid
- Entity or person designated in a judicial order or lawfully issued subpoena.
- Parents of a dependent student of such parents, as defined in Section 152 of the Internal Revenue Code of 1986 (26 U.S.C. Section 152)
A Record of Disclosure
A Record of Disclosure (access) must be maintained on all requests for and disclosures of student education records except disclosures to the parent(s), eligible students, school officials and requests for directory information.
Destruction of Records
Student Education Records may be destroyed 10 years after the student graduates and/or leaves LFCA.
Information of Rights
Information about Student Education and Confidential Records will remain available online at www.littleflockchristianacademy.com/student-records/
Safeguards
The Administration shall ensure the confidentiality of any personally identifiable information at the collection, storage, disclosure, and destruction states of Student Education Records in the school. The Student Confidential Records will be kept in a fireproof container at a location determined by the Administration.